Track every physical asset — registry to disposal.
A pluggable fixed asset management and physical asset tracking platform — engineered for plant asset management across dairies, manufacturing plants, cooperatives, distribution networks and educational institutions. Five integrated pillars: Asset Registry, Allocations, Maintenance (MTBF / MTTR), Audit and Handover with OTP verification.
- Registry — purchase to disposal
- Allocations with QR slips
- MTBF · MTTR · TCO
- OTP-verified handovers
The numbers
Asset Management, in plain numbers.
A pluggable fixed asset management and physical asset tracking platform — engineered for plant asset management across dairies, manufacturing plants, cooperatives, distribution networks and educational institutions. Five integrated pillars: Asset Registry, Allocations, Maintenance (MTBF / MTTR), Audit and Handover with OTP verification.
- Registry · Allocations · Maintenance · Audit · Handover — all native
- 5 pillarsRegistry · Allocations · Maintenance · Audit · Handover — all native
- Tag every asset for instant identification and audit scanning
- QR / RFIDTag every asset for instant identification and audit scanning
- Mean Time Between Failures — calculated per asset, per asset class
- MTBFMean Time Between Failures — calculated per asset, per asset class
- Mean Time To Repair — surfaces the bottleneck in your maintenance pipeline
- MTTRMean Time To Repair — surfaces the bottleneck in your maintenance pipeline
- Every handover verified by one-time password — fraud-proof transfers
- OTPEvery handover verified by one-time password — fraud-proof transfers
- Drag-and-drop modules integrate into any host ERP — SAP, Tally, custom
- PluggableDrag-and-drop modules integrate into any host ERP — SAP, Tally, custom
How Asset Management looks
Web cockpit for the asset manager. Mobile for the auditor.
Asset managers see lifecycle status, maintenance schedules, audit history and depreciation positions. Field auditors scan QR codes, capture maintenance entries and complete OTP handovers on mobile.
Asset Registry + Detail
What Asset Management replaces
Excel registers and paper handovers — replaced.
Most operations-heavy organisations still track physical assets on Excel registers, paper handover slips and notebook maintenance logs. Asset Management replaces all of that with a 5-pillar workflow that's fraud-proof, audit-ready and integrates into any host ERP.
- One asset record — purchase, allocation, maintenance, audit, disposal
- QR / RFID tagging — scan, don't search
- OTP-verified handovers — no fake transfers, no missing assets
Tools that Asset Management replaces
Excel Asset Registers
Replaced
Paper Handover Slips
Replaced
Manual Audit Sheets
Replaced
Notebook Maintenance Logs
Replaced
Disconnected Depreciation
Replaced
Phone-Call Allocations
Replaced
What is inside Asset Management
Five pillars. One asset lifecycle.
Each pillar covers a real friction point in the physical asset lifecycle. Adopt them individually or plug all five into your host ERP — they share the same asset master.
Asset Registry
Register every asset with purchase, depreciation schedule, warranty, insurance and calibration details. Audit-ready from day one.
Allocations
Allocate to agents, MCCs, VLCs, plants, stores or external parties — with auto-generated handover slips, optional QR codes and full traceability.
Maintenance
Preventive and breakdown maintenance with key KPIs — MTBF (mean time between failures), MTTR (mean time to repair) and total cost of ownership.
Audit
Mobile-first physical audits with QR scanning, discrepancy reports and missing-asset investigations — closing the gap between book and reality.
Handover
Secure OTP-based verification ensures fraud-proof handovers between any two holders. Every transfer logged, every party identified, every action audit-trailed.
Calibration & Warranty Tracking
Calibration schedules for instruments, warranty expiry alerts, insurance renewal — every asset compliance event surfaced before it lapses.
Gate Passes (RGP / NRGP)
Returnable and non-returnable gate passes for assets leaving premises — captured at the gate, approved at HQ, reconciled on return.
QR + RFID Tagging
Print and apply asset tags during onboarding. Scan with the mobile app for instant identification, audit and movement tracking.
MIS & Reports
Depreciation reports, maintenance cost per asset class, audit gaps, ageing buckets — every report finance, ops and audit teams ask for.
Why teams pick Asset Management
Why operations-heavy organisations pick this over financial asset platforms.
Three patterns repeat across every customer that adopts SortString Asset Management — usually after a stores audit or an unaccounted-for asset exposes the operational gap.
01
vs Financial asset platforms
Built for tracking securities portfolios — not BMC tanks, refrigerated trucks or college lab equipment. SortString is built for physical assets across distributed operations.
02
vs ERP asset modules
Heavy customisation, slow change requests, no field workflow. SortString is mobile-first at the field and pluggable into your existing ERP via drag-and-drop.
03
vs Excel + paper handovers
Survives 50 assets. Cracks at 500. SortString formalises every event with OTP-verified handovers and audit trail.
Integrations
Pluggable into any host ERP.
Drag-and-drop modules integrate into any host ERP — SAP, Tally, AccountBook or a custom platform. Asset Management speaks Tally Prime XML and SAP B1 / HANA natively, and exposes REST APIs for the rest.
- Tally Prime (XML)
- SAP Business One / HANA
- AccountBook (depreciation posting)
- Custom ERPs (REST API)
- QR / RFID hardware
- WhatsApp Business API
- Bank insurance + warranty portals
- IoT sensors (calibration)
How Asset Management is priced
Per-organisation AMC, not per-asset.
A one-time deployment fee. A fixed monthly AMC. Adding 10,000 more assets next financial year does not change your bill.
- A one-time deployment fee — declared up front, in writing.
- A fixed monthly AMC. Per-asset and per-user charges do not exist in our model.
- Live in 4 to 8 weeks for a single-organisation rollout — with a named delivery owner.
- QR / RFID hardware costed separately at supplier list price (no markup).
Common questions
Questions buyers actually ask.
The answers below are the same ones we give on the call.
What does SortString Asset Management track?
What does SortString Asset Management track?
What are the 5 pillars?
What are the 5 pillars?
Does it work with QR codes and RFID?
Does it work with QR codes and RFID?
How does OTP-verified handover work?
How does OTP-verified handover work?
Is it a stand-alone product or a module inside SalesPort?
Is it a stand-alone product or a module inside SalesPort?
Get a 30-min walkthrough on your data.
No deck, no fluff. Just the modules from this article running live.
See Asset Management on your own asset base.
Thirty minutes. A real product. We walk you through the asset registry, the maintenance pipeline and the OTP handover screen — using a sample of your own assets.