Material flow from vendor to consumption — with batch, expiry and multi-warehouse stock control built in.
One solution that runs both stores and inventory — vendor onboarding, indents, purchase orders, GRN, MRN, MRGP / NRGP gate passes, plus batch & expiry tracking, perishable care planning and multi-location stock visibility. Bundled with SalesPort or IMROS, or deployed stand-alone for manufacturing plants, dairies, FMCG warehouses and institutional stores.
- GRN + Direct MRN
- MRGP / NRGP gate passes
- Batch + expiry tracking
- Multi-warehouse stock
The numbers
Store & Inventory Management, in plain numbers.
One solution that runs both stores and inventory — vendor onboarding, indents, purchase orders, GRN, MRN, MRGP / NRGP gate passes, plus batch & expiry tracking, perishable care planning and multi-location stock visibility. Bundled with SalesPort or IMROS, or deployed stand-alone for manufacturing plants, dairies, FMCG warehouses and institutional stores.
- Goods Receipt Notes against POs, with reconciliation and exception flagging
- GRNGoods Receipt Notes against POs, with reconciliation and exception flagging
- Direct Material Receipts when there's no PO — captured cleanly, not back-fitted
- MRNDirect Material Receipts when there's no PO — captured cleanly, not back-fitted
- Returnable Gate Passes for tools, equipment and consignment material
- MRGPReturnable Gate Passes for tools, equipment and consignment material
- Non-Returnable Gate Passes — write-offs, sales, scrap and inter-plant dispatch
- NRGPNon-Returnable Gate Passes — write-offs, sales, scrap and inter-plant dispatch
- Per-batch tracking with automated FIFO / FEFO picking rules
- Batch + FIFOPer-batch tracking with automated FIFO / FEFO picking rules
- Real-time stock across depots, warehouses, plant stores — one screen
- Multi-locReal-time stock across depots, warehouses, plant stores — one screen
How Store & Inventory Management looks
Web cockpit for the store-in-charge. Mobile for the gate and warehouse floor.
Store-in-charges see indent status, PO ageing, GRN reconciliation, batch ageing and pending approvals. Gate operators capture MRGP / NRGP, pickers scan batches and warehouse staff log stock counts on mobile — every movement audit-trailed.
Inventory & Purchase Control
What Store & Inventory Management replaces
Paper indents, Excel stock, separate inventory tools — consolidated.
Most plant stores, FMCG warehouses and institutional stores still run on paper indent books, manual gate registers, Excel stock sheets, phone-call POs and a separate horizontal inventory tool that doesn't know about your indent workflow. SortString consolidates store-side material flow and warehouse-side inventory control into one structured workflow with audit trail end to end.
- One vendor + item master — shared across indent, PO, GRN, stock
- One material flow — indent → PO → GRN → stock → issue → consumption
- Audit-ready gate passes for every entry and exit
Tools that Store & Inventory Management replaces
Paper Indent Books
Replaced
Manual Gate Registers
Replaced
Excel Stock Sheets
Replaced
Phone-Call POs
Replaced
Notebook Bin Cards
Replaced
Horizontal Inventory Tools
Replaced
What is inside Store & Inventory Management
Sixteen modules. One material + stock spine.
From the first indent raised by an engineer to the last batch consumed at the production line — every step captured, approved, stock-impacted and audit-ready. Adopt the store-side modules, the inventory-side modules, or both.
Vendor Onboarding
Vendor master with KYC, compliance docs, bank details and approval workflow. Approved vendors flow into indent and PO.
Item Master Setup
SKUs grouped by store category (Packing, Engineering, MPD, Market) with unit of measure, conversion factors, reorder levels, batch and expiry rules.
Indenting
Department-raised indents with category-aware approval workflows. Engineers, plant managers and store-in-charges work from one screen.
Purchase Orders
PO generation against approved indents, with multi-vendor RFQ comparison, terms and conditions and digital sign-off.
GRN — Goods Receipt
Receipt against PO with quantity, quality, batch, expiry and reason-coded exception flagging. Three-way match between PO, GRN and invoice.
Direct MRN
Material Receipt without a PO — for inter-plant transfers, returns from vendors or emergency procurement — captured cleanly with audit trail.
MRGP / NRGP Gate Passes
Returnable and non-returnable gate passes for tools, equipment, scrap, sales dispatch and inter-plant movement — captured at the gate, approved at HQ.
Category Validation
Store category rules (Packing, Engineering, MPD, Market) enforce who can indent, who approves and which vendors can supply — no exceptions without override.
Batch + Expiry Tracking
Every batch tagged with manufacture date, expiry date and supplier lot. Auto-alerts when batches approach shelf-life threshold.
Area + Place Allocation
Each warehouse split into zones, racks, bins — system tells the picker exactly where to find each batch and where to put new arrivals.
Perishable Care Planning
Shelf-life dashboards, FIFO / FEFO picking rules, write-off workflows and supplier reverse-logistics — built for dairy, packaged food and pharma.
Multi-Warehouse Stock
Stock across all your depots, warehouses and plant stores on one screen. Inter-warehouse transfers with approval workflow.
Intelligent Reorder
Configurable reorder thresholds per SKU, per location — with lead-time-aware reorder suggestions and approval workflow.
Issue & Consumption
Department-wise issue slips against approved requisitions. Consumption posting against work orders, cost centres or projects.
Inter-Store Transfer
Movement between plants, depots and institutional stores — initiated by source, accepted by destination, reconciled by HQ.
MIS & Audit Reports
Indent ageing, PO conversion, GRN exceptions, batch ageing, stock health, gate pass register, vendor performance — every report a stores or inventory auditor asks for.
Why teams pick Store & Inventory Management
Why teams pick one merged solution over two separate tools.
Three patterns repeat across every customer that consolidates store + inventory into a single SortString deployment.
01
vs Paper indent + separate inventory tool
Two sources of truth, daily reconciliation, missed receipts. One spine fixes it — every GRN updates stock in real time, batch and expiry follow the material from gate to bin.
02
vs ERP store module only
Built for back-office approvals, weak on the gate, weak on perishable care. SortString is mobile-first at the gate, warehouse-grade at the bin, ERP-grade at the office — all in one.
03
vs Zoho Inventory / horizontal SaaS
Built for e-commerce SMBs with dry goods. Cracks at 5,000 SKUs, multiple warehouses, batch and expiry constraints. SortString is built for that exact reality.
Integrations
Works inside SalesPort, IMROS or as a stand-alone.
Bundled with SalesPort or IMROS at the plant/institute level, or deployed stand-alone for manufacturing plants, FMCG warehouses and depots. Integrates with Tally for vendor payments, AccountBook for stock-value posting, and barcode hardware at the dock.
- SalesPort (plant + depot bundle)
- IMROS (institutional bundle)
- AccountBook (stock + cost posting)
- Tally Prime (XML)
- Vendor payment files (NEFT / RTGS)
- WhatsApp Business API
- Barcode scanners + weighing scales
- Sunmi handheld terminals
How Store & Inventory Management is priced
Per-store AMC, not per-user or per-SKU.
A one-time deployment fee. A fixed monthly AMC per store / warehouse. Hiring 50 more store staff or adding 5,000 SKUs next quarter does not change your bill.
- A one-time deployment fee — declared up front, in writing.
- A fixed monthly AMC per store / warehouse. Per-user and per-SKU charges do not exist.
- Live in 6 to 12 weeks for a single-plant store + inventory rollout.
- Bundle pricing when deployed inside SalesPort or IMROS at the plant / institute level.
Common questions
Questions buyers actually ask.
The answers below are the same ones we give on the call.
Is this a single solution or two products bundled?
Is this a single solution or two products bundled?
Who is this built for?
Who is this built for?
How is it different from Zoho Inventory or Tally stock?
How is it different from Zoho Inventory or Tally stock?
What are MRGP and NRGP gate passes?
What are MRGP and NRGP gate passes?
Does it handle FIFO and FEFO automatically?
Does it handle FIFO and FEFO automatically?
Does it integrate with barcode scanners and weighing scales?
Does it integrate with barcode scanners and weighing scales?
How long does it take to go live?
How long does it take to go live?
Get a 30-min walkthrough on your data.
No deck, no fluff. Just the modules from this article running live.
See one merged solution running your plant + warehouse.
Thirty minutes. A real product. We walk you through indent flow, GRN reconciliation, the gate-pass register, batch / expiry alerts and the multi-warehouse stock screen — using a sample of your own materials.